Effective Date: 1 January 2025

XFederation ("we," "us," or "our") respects your privacy and is committed to protecting the personal data you provide to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://xfederation.org ("Website") and use the contact form available on it. Please read this Privacy Policy carefully. If you do not agree with the terms of this policy, please do not use the Website.

1. Data Controller

XFederation is the data controller for the processing of your personal data collected via the Website. Our contact details are as follows:

• Email: Click to reveal email

2. Data We Collect

When you use our contact form, we may collect the following information:

• Your name (if provided)
• Your email address
• Any additional information you choose to include in your message

3. How We Use Your Data

We process your personal data for the following purposes:

• To respond to your inquiries or messages sent via the contact form.
• To communicate with you regarding our products, services, or other relevant information if you have requested such communication.
• To improve our services and Website functionality.

4. Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

• Consent: By voluntarily providing your email address and any other personal information via the contact form, you explicitly consent to the processing of this information for the purposes outlined in this Privacy Policy.
• Legitimate Interests: We process your personal data to respond to your inquiries, improve our services, and maintain effective communication with you. This processing is necessary for the purposes of our legitimate interests, provided that your rights and freedoms are not overridden.
• Legal Obligation: In certain circumstances, we may process your personal data to comply with legal obligations, such as responding to regulatory requests or other legal requirements.

5. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Typically, we retain contact form submissions for 12 months, unless a longer retention period is required for legal or regulatory purposes.

6. Sharing Your Data

We do not sell, rent, or trade your personal data to third parties. However, we may share your data with the following parties:

• Service providers and vendors who assist us in operating our Website or providing our services, subject to strict confidentiality agreements.
• Authorities or regulatory bodies if required by law or to protect our legal rights.

7. Your Rights

Under the General Data Protection Regulation (GDPR), you have the following rights:

• Access: You can request access to the personal data we hold about you.
• Rectification: You can request corrections to inaccurate or incomplete data.
• Erasure: You can request the deletion of your personal data, subject to legal or contractual obligations.
• Restriction: You can request that we limit the processing of your data.
• Data Portability: You can request that we provide your data in a portable format.
• Objection: You can object to the processing of your data for specific purposes.
• Withdrawal of Consent: You can withdraw your consent to data processing at any time.

To exercise any of these rights, please contact us at Click to reveal email.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

9. International Data Transfers

If your data is transferred outside the European Economic Area (EEA), we will ensure that appropriate safeguards are in place to protect your data, such as standard contractual clauses or equivalent mechanisms.

10. Cookies and Tracking Technologies

Our Website does not use cookies nor tracking technologies.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Effective Date." We encourage you to review this page periodically to stay informed about how we protect your data.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data processing practices, please contact us:

• Email: Click to reveal email

By using our Website and submitting your data through the contact form, you acknowledge that you have read and understood this Privacy Policy.